Robert's Rules:
an Introduction

A Checklist for any Meeting
At the Meeting
1. Approach the meeting and your partners with a positive attitude.
2. Arrive early and make contact with players.
3. Find the control positions at the table.
4. Reflect a positive attitude toward the task and your meeting partners
    throughout the meeting.
5. Make sure someone will be taking note.
6. If you're leading, start on time and begin forcefully.
7. If you're leading, state the purpose and estimate the time for completion.
8. As leader, separate facts from belief, look out for emotional buildups, seek contributions
   from all, clarify agreement and disagreement, make people feel important, protect the
   integrity of the group and the individual members.
9. As a participant, contribute early, clearly, and often - but thoughtfully.
10. Divide big problems into sub-problems, and address them separately whenever possible.
11. Summarize periodically in the context of the purpose.
12. Make your own points clearly and concisely.
13. Don't waste bullets on issues not important to you. 別亂槍打鳥.
14. Whether you're winning or losing your point, know when to quit.急流勇退
15. Look for every opportunity for show courtesy and respect.
16. Listen attentively and demonstrate your attention to others.
17. Be there in mind as well as body - give 100 percent. 人到心也到
18. Summarize what was accomplished in a positive way, and make people feel good about
      their attendance.
19. Don't allow the meeting to go on when the work has been completed.

After the Meeting
1. Assess the meeting in terms of your original goal and your measurement of success.
    Keep moving toward the goal.
2. Share the results with people who need to know, including those who have helped you prepare.
3. Follow up assignment quickly.

Situational Dialogue
Committee meeting

Richard (named R here-in-after):
Welcome to the 9th committee meeting of 2014. I would like to start by introducing our new interpreter Miss Sue Williams.
Sue (named S here-in-after):
Hello there! It is a great pleasure to meet you and have the opportunity to work with everyone here.
R: Sue! Would you mind introduce the main purpose of the meeting?
S: Sure! With pleasure! As you can see from on the agenda, we will begin with the topic of
    the interpretation system.
R: So how we can use these infrared receivers?
S: According to my experience with audiovisual, one receiver can hold 6 channels for different
    languages in the same time; you just turn on the power and time to the channel you want,
    then you get whatever language you want to hear.
S: Well, the market is responding pretty well to this system; and we suggest that our company adopt
    this product for our annual sales meeting.
R: As a matter of fact, I made the suggestion to the Chairman of the Board last week. He hasn't given us
    his decision yet, though. But he is very interested in this system.
S: That's good. Shall we proceed to the next topic?